Regular Hire

Regular Hirers are those groups or individuals hiring the same Council venues 10 or more times per calendar year with a Regular Hire Agreement (unless otherwise specified within Fees and Charges).

Regular Hire is by application only for each calendar year. Regular hire bookings will not be accepted for Friday after 5pm or on Saturday and Sunday, unless otherwise specified.

Both regular and casual hire bookings are non-transferable and Council does not accept tentative bookings or alterations. Once the hire agreement has been confirmed (both regular and casual), any additional bookings will need to be booked online, where the Casual Hire fee will apply. The Regular Hire fee and Not For Profit fee apply to yearly, Regular Hire Agreements only. Fees for Regular Hire vary between venues and are calculated and invoiced in advance on a monthly basis.

Please note, the payment method for regular hire is via direct debit only.

Payment of a  security deposit and regular hire application processing fee  are required prior to commencing hire – see Fees and Charges.

Not for Profit - Regular Hire

A Not for Profit organisation is defined by the Australian Charity and Not for Profit Commission (ACNC) as ‘An organisation that does not operate for the profit, personal gain or other benefit of particular people’.

If your organisation would like to request the Not for Profit fee, evidence of registration with the ACNC must be enclosed with the regular hire application to

Please note, unless otherwise stated, the Not for Profit rate, can only be applied to bookings that occur on weekdays prior to Friday 5pm.

Do you require Public Liability Insurance to hire a Council Community Venue?

The hirer must arrange public liability insurance for not less than $20,000,000 for the duration of the hiring activity. Private insurance arrangements are to be organised if the hirer or third party:

  1. Is a sporting body, registered club, association, corporation or incorporated body.
  2. Is undertaking a commercial or profit-making activity.

Individuals or community groups who are not undertaking the activities mentioned above, will be covered up to $20,000,000 by Council’s Casual Hirers Public Liability Policy.

Hirers should note that a two thousand dollar ($2,000.00) excess is applicable to Council’s Casual Hirers Public Liability Policy. Where any claim for property damage or personal injury is made against this Policy, this excess of $2,000.00 is payable by the hirer.

Hirer’s employing professionals, i.e. jumping castles, fairies, catering, disc jockeys and the like, should make enquiries to establish they also have adequate public liability cover in effect.

Public liability insurance must be in the same name as recorded on the booking. Should a hirer’s public liability insurance policy expire during the term of hire, it is the hirer’s responsibility to ensure continuity of cover for the entire hire period. A lapse of insurance constitutes a breach of the Terms and Conditions of Hire Community Venues. Council may at any time request evidence of such public liability cover.

For a more detailed explanation of Conditions, please read through the Terms and Conditions of Hire Community Venues below.

To apply as a Regular Hirer with Hornsby Shire Council, please review features and suitability within our network of community venues and contact the Venue Management Team through email via or phone 9847 6050.

Regular Hire Forms