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Terms and Conditions

For all hire in Hornsby Shire Council Community Venues, Terms and Conditions exist to ensure the public and the venues are kept safe and secure.

It is essential to read the Terms and Conditions of Hire Community Venues and understand them before making a booking at a community venue.

The Terms and Conditions of Hire Community Venues cover important issues such as:

  • Hirer responsibilities
  • Alcohol consumption in public halls
  • Public Liability Insurance requirements
  • Cancellation terms

Do you require Public Liability Insurance to hire a Council Community Venue?

The hirer must arrange public liability insurance for not less than $20,000,000 for the duration of the hiring activity. Private insurance arrangements are to be organised if the hirer or third party:

  1. Is a sporting body, registered club, association, corporation or incorporated body;
  2. Is undertaking a commercial or profit-making activity.

Individuals or community groups who are not undertaking the activities mentioned above, will be covered up to $20,000,000 by Council’s Casual Hirers Public Liability Policy.

Hirers should note that a two thousand dollar ($2,000.00) excess is applicable to Council’s Casual Hirers Public Liability Policy. Where any claim for property damage or personal injury is made against this Policy, this excess of $2,000.00 is payable by the hirer.

Hirer’s employing professionals, i.e. jumping castles, fairies, catering, disc jockeys and the like, should make enquiries to establish they also have adequate public liability cover in effect.

Public liability insurance must be in the same name as recorded on the booking. Should a hirer’s public liability insurance policy expire during the term of hire, it is the hirer’s responsibility to ensure continuity of cover for the entire hire period. A lapse of insurance constitutes a breach of the Terms and Conditions of Hire Community Venues. Council may at any time request evidence of such public liability cover.

Third Parties

A Third party is an individual or organisation engaged to perform a service at during the hire period. Common third parties include, but not limited to, paid professionals such as caterers, face painters, entertainers, and guest speakers, DJs, security guards and jumping castles. The hirer is responsible for the third party they have engaged and ensure they abide by the Terms and Conditions of Hire Community Venues whist in attendance at the booking.

Hirer’s employing professionals, i.e. jumping castles, fairies, catering, disc jockeys and the like, should ensure that attending third parties have public liability insurance in place for their own activities.

Casual Hire forms