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Casual Hire

Casual Hirers are those groups or individuals hiring the same Council venue no more than nine times per calendar year. Bookings for casual hire must be processed through Council’s website via the online booking system. Hire charges for casual bookings are payable online at the time of booking. A security deposit hold is required for all casual hire bookings and is payable prior to the booking.

Hirer’s employing professionals, i.e. jumping castles, fairies, catering, disc jockeys and the like, should make enquiries to establish they have adequate public liability cover in effect.

Children’s parties – ages 0-15

Hornsby Shire Council has various venues suitable for children’s birthday parties. Some venues have playgrounds and offer plenty of outdoor space in order for them to spread out and enjoy the party fun.

To allow for setting up and packing down, Children’s parties have a minimum 4 hour hire period charged at the Casual Hire rate applicable.

High Risk events – ages 16-21

Council has several designated facilities suitable for high risk events. High risk functions are considered to be, but not limited to 16-21 year old birthday parties, youth events, large crowd events and live music events. The hirer must be at least 21 years of age to hire a Council venue for a high risk function and will be required to provide 100 points of identification prior to confirmation of the booking.

Council and NSW Police have implemented a joint procedure for managing high risk events at Council owned facilities in order to minimise the potential risk to the public and Council property.

Before proceeding with booking your high risk event online, please first contact the Venue Management Team on 9847 6050 to discuss your options and ensure you read through the Terms and Conditions of Hire Community Venues relating to high risk bookings.

Please note, a minimum of five weeks’ notice is required for High Risk bookings to be considered.

For a more detailed explanation of hire conditions, please ensure you read through the Terms and Conditions of Hire Community Venues below.

Not for Profit – Casual Hire

A Not for Profit organisation is defined by the Australian Charity and Not for Profit Commission (ACNC) as ‘An organisation that does not operate for the profit, personal gain or other benefit of particular people’.

If your organisation would like to request the Not for Profit fee, evidence of registration with the ACNC must be forwarded to Council.

Please note, the Not for Profit rate, can only be applied to bookings that occur weekdays prior to 5pm.

For a more detailed explanation of Conditions, please ensure you read through the Terms and Conditions below.

Casual Hire forms